Itemise mixed tasks clearly
Split out labour, materials, call-out, and extras so the customer can see what they are agreeing to.
Handyman quoting software for UK sole traders and small teams
Handyman quoting software for mixed jobs, call-outs, and follow-ups.
Handyman work rarely arrives as one neat task. A customer wants a leaking tap sorted, two shelves fitted, a loose gate adjusted, and a couple of "while you're here" extras added before you leave.
Soleify helps you turn that kind of mixed work into a clear quote quickly, keep open quotes visible, follow up before the customer disappears, and turn accepted work into an invoice without rewriting the whole job later.
It is a good fit for handymen who quote regularly and want less evening admin, not a full maintenance-management system.
How quoting usually goes wrong for handyman work.
The jobs are small, but the quoting admin is often not.
- Several small tasks get bundled into one visit and then written up from memory later.
- Minimum call-out, labour, and materials are easy to discuss on site but easy to blur together in the written quote.
- "While you're here" extras get forgotten or never properly approved.
- Repeat customers make it tempting to rely on texts and memory instead of a proper quote record.
- Quick-turnaround jobs still need a professional quote if you want the customer to say yes clearly.
That usually leads to late quoting, inconsistent pricing, and open quotes sitting in WhatsApp, notes, or your head with no clear next step.
For most handymen, the answer is not more office software. It is a simpler quote-follow-up workflow that keeps the small jobs moving.
How Soleify helps handymen stay on top of quotes.
Soleify is built for the stage between the visit and the paid invoice: the quote, the follow-up, and the accepted work that needs turning into paperwork.
Keep one record per customer
Useful when repeat customers come back with another small repair a few weeks later.
Track every open quote
See which handyman jobs are still undecided instead of guessing what needs chasing.
Keep optional extras visible
Quote the main job cleanly while still showing add-ons the customer can approve separately.
Follow up before jobs go cold
Give each quote a clearer next step instead of letting the work disappear behind the next site visit.
Invoice from accepted work
Use the accepted quote as the starting point instead of typing the same mixed job twice.
Product proof
See the product behind the quote.
See how Soleify keeps mixed handyman quotes clear, keeps open work visible, and gives you a cleaner handover once the customer is ready to reply.
Screenshots show real parts of Soleify. Example names and job details are illustrative only.
Quote builder view
Build a clear quote while the visit is still fresh
Add the customer, itemise the work, and keep the job details together instead of rebuilding them from texts later.
Open quote tracking
Know which quotes are still open
See quote status in one place so follow-ups do not depend on memory, scraps of paper, or scrolling back through WhatsApp.
Example handyman workflow.
A landlord asks you to reseal a bath, rehang a cupboard door, replace two fence boards, and price a possible extra shelf installation while you are there.
1. Capture the visit properly
Add the customer once and note each task while the visit is still fresh.
2. Build a quote with the right splits
Break out call-out, labour, materials, and the optional shelf work instead of sending one vague total.
3. Keep the quote visible after sending
If the landlord needs to check with a tenant or approve the extra work, the quote still stays visible for follow-up.
4. Invoice from the accepted version
Once the approved scope is confirmed, use that accepted quote as the basis for invoicing.
Example handyman quote structure.
Illustrative only. The aim is to make the job easy to understand before the customer replies.
Main sections
- Call-out or first hour.
- Labour by task or grouped task bundle.
- Materials and replacement parts.
- Optional "while you're here" extras.
- Waste removal or disposal if needed.
Helpful notes
- Assumptions based on the visit or supplied photos.
- What is excluded from the price.
- Whether materials are included or estimated.
- How long the quote is valid for.
- How the customer approves the work.
Good fit.
- You quote mixed small jobs most weeks.
- You want call-out, labour, and extras kept clearer.
- You need open-quote visibility more than a full operations system.
- You want accepted jobs to flow into invoices without extra typing.
Not the right fit.
- You need staff scheduling, dispatch, or route planning.
- You run a larger maintenance operation with office-led workflows.
- You need timesheets, job costing, or compliance-heavy processes in the same system.
Helpful next pages.
- Quote follow-up tracking if the main issue is remembering what still needs chasing.
- Quote-to-invoice if you want less repeat admin after acceptance.
- Stop missing quote follow-ups for the underlying process problem.
- How to follow up a trade quote for practical wording and timing.
Handyman quoting FAQs.
Can I separate labour and materials on a handyman quote?
Yes. That is often the clearest way to show what the customer is paying for on mixed repair work.
What about call-out charges and small extras?
They are easier to manage when they are visible in the quote instead of rolled into one rough total.
Is Soleify meant for a large maintenance company?
No. It is aimed at sole traders and small trade businesses that mainly need quoting, open quote tracking, follow-up, and invoicing.
Can I use it for repeat customers?
Yes. Keeping the customer and previous quote details together makes repeat work easier to price properly.
Quote handyman jobs while the visit is still fresh.
Keep mixed tasks, extras, open quotes, and invoicing in one simpler workflow.