Quote room by room
Make it easier for the customer to see what is included in each space and surface.
Painter and decorator quoting software for UK tradespeople
Painter and decorator quoting software for room-by-room quotes that stay clear.
Decorating quotes get messy when the customer wants walls, ceilings, woodwork, prep, primer, different finish options, and maybe a second version with extra rooms included.
Soleify helps you send a cleaner quote after the visit, keep open decorator quotes visible, follow up before the customer goes quiet, and use the accepted scope as the basis for invoicing.
It is designed for the quoting and follow-up side of small decorating businesses, not for running a broader field-service workflow.
How quoting usually goes wrong for painters and decorators.
A decorating quote needs much more than one line that says "paint room".
- Room-by-room scope changes after the visit when customers add hallways, stairs, or woodwork.
- Prep, filler, sanding, stain blocking, primer, and number of coats affect the price but are easy to leave vague.
- Furniture moving, masking, and protection are often discussed but not written down clearly enough.
- Customers ask for alternate quote versions, such as walls only versus walls, ceilings, and woodwork.
- Open quotes sit around while the customer compares decorators unless you keep them visible.
That is why many decorators end up rewriting notes late at night, then still need to answer questions about what the quote actually included.
A clear quote and a clear follow-up process matter more than a larger job-management platform if quoting is the real bottleneck.
How Soleify helps decorators stay on top of quotes.
Soleify keeps the quote tidy, the open status visible, and the accepted scope ready for the next admin step.
Keep prep and finish work visible
Separate prep, primer, finishing coats, and woodwork so there is less confusion later.
Handle quote versions more cleanly
Useful when customers want one version for base scope and another with more included.
Track open quotes properly
See which decorator quotes still need attention instead of relying on memory.
Follow up before the job goes cold
Give each quote a clearer next step while the customer is still comparing options.
Invoice from the accepted version
Use the approved scope as the basis for invoicing instead of rebuilding the job line by line.
Product proof
See the product behind the quote.
See how Soleify keeps decorator quotes itemised, leaves alternate scope easier to track, and keeps open follow-ups visible.
Screenshots show real parts of Soleify. Example names and job details are illustrative only.
Quote builder view
Build a clear quote while the visit is still fresh
Add the customer, itemise the work, and keep the job details together instead of rebuilding them from texts later.
Open quote tracking
Know which quotes are still open
See quote status in one place so follow-ups do not depend on memory, scraps of paper, or scrolling back through WhatsApp.
Example decorator workflow.
You price a lounge, hallway, and stairs. The customer wants one quote for walls and ceilings, and another that adds woodwork and extra prep to damaged areas.
1. Capture the rooms and prep notes
Store the customer, room list, prep detail, and protection notes while they are still fresh.
2. Build the quote with clear versions
Separate prep, surfaces, coats, and the optional woodwork version so the scope stays easy to compare.
3. Keep the quote open while they decide
If the customer needs time to compare versions, the quote still stays visible for follow-up.
4. Invoice the approved scope
Once the customer confirms the chosen version, use that accepted quote for invoicing.
Example painter and decorator quote structure.
Illustrative only. The quote should make the surfaces, prep, and alternates easy to understand.
Main sections
- Prep work by room or area.
- Walls, ceilings, and woodwork.
- Primer, undercoat, stain block, or extra coats if needed.
- Materials supplied.
- Optional alternate scope.
Helpful notes
- Surface condition assumptions.
- Furniture moving and protection.
- Access requirements or exclusions.
- Snagging or touch-up notes if relevant.
- How the customer accepts the quote.
Good fit.
- You quote room-by-room decorating work regularly.
- You need prep, surfaces, and alternate versions kept clearer.
- You want open-quote visibility and follow-up, not a broad operations system.
- You want accepted jobs to move into invoices without extra rework.
Not the right fit.
- You need advanced scheduling, dispatch, or field-team management.
- You want timesheets, job costing, or broader service workflows in one tool.
- You run a larger decorating business with office-led operations.
Helpful next pages.
- Quote follow-up tracking for undecided customer quotes.
- Quote-to-invoice if you want less admin after acceptance.
- How to follow up a trade quote for practical follow-up wording.
- Carpenter and joiner quoting software if your work often overlaps with woodwork-heavy projects.
Painter and decorator FAQs.
Can I create different quote versions for decorating work?
Yes. That is useful when customers want one scope for walls and ceilings and another that adds woodwork or extra rooms.
Can I make prep work clear on the quote?
Yes. Prep is often where confusion starts, so it helps to make it visible instead of implied.
Is Soleify a full decorating management system?
No. It focuses on quoting, open quote tracking, follow-up, and invoicing for smaller trade businesses.
Can I track which decorating quotes have gone quiet?
Yes. Soleify is designed to help you see which quotes are still open so you can follow up before they fade out.
Send clearer decorating quotes without evening rework.
Keep room scope, prep, open quotes, follow-ups, and invoicing in one cleaner process.