Separate one-off and repeat work
Keep quotes clearer when the job is a first clean, a one-off extra, or an ongoing round.
Window cleaning software for UK sole traders and small teams
Window cleaning software for one-off work, rounds, and add-ons.
Window cleaning admin gets messy when one-off cleans, first cleans, conservatories, fascias, gutter clears, and repeat customers all start blending into the same message thread.
Soleify helps you send clearer quotes, keep open work visible, follow up before customers drift away, and turn accepted quotes into invoices without rebuilding the job from scratch.
It is a fit for quoting and follow-up, not for route planning or running a bigger round-management system.
How quoting usually goes wrong for window cleaning work.
The job can be simple. The quote still needs the right detail.
- One-off cleans and recurring rounds get mixed together unless you keep the quote type clear.
- Internal, external, conservatory, fascia, and gutter work often get discussed casually and then quoted vaguely.
- Access notes matter, especially when first cleans or awkward properties are involved.
- Repeat customers make it easy to rely on memory rather than a proper quote record.
- Open quotes for one-off extras can disappear while routine work carries on.
That often leads to rough pricing, messy reminders, and too much admin sitting in messages rather than in one place.
If quoting is the main pain, a narrower quote-follow-up workflow is usually more useful than a much bigger system.
How Soleify helps window cleaners stay on top of quotes.
Soleify keeps one-off quotes, customer details, and follow-ups cleaner so you can stay organised without adding a broader operations platform.
Show add-ons properly
Make conservatories, fascias, gutters, or internal work visible instead of bundled into one vague number.
Keep access and customer notes together
Useful when the job depends on property details or the customer later asks for something similar again.
Track open quotes
See which one-off jobs still need attention rather than trying to remember them between cleans.
Follow up before extras disappear
Give one-off enquiries and upgrades a clearer next step.
Invoice from accepted work
Use the agreed quote as the starting point for invoicing instead of rebuilding the details later.
Product proof
See the product behind the quote.
See how Soleify keeps one-off window cleaning quotes tidy, keeps add-ons visible, and helps you stay on top of open work.
Screenshots show real parts of Soleify. Example names and job details are illustrative only.
Quote builder view
Build a clear quote while the visit is still fresh
Add the customer, itemise the work, and keep the job details together instead of rebuilding them from texts later.
Open quote tracking
Know which quotes are still open
See quote status in one place so follow-ups do not depend on memory, scraps of paper, or scrolling back through WhatsApp.
Example window cleaning workflow.
A customer wants a first clean for external windows, then asks for a second price including a conservatory roof, fascias, and gutter clearing.
1. Add the customer and property detail
Keep the address, access notes, and job type together while the enquiry is still fresh.
2. Build the quote with optional extras
Separate the core clean from conservatory, fascia, and gutter work so the customer can compare properly.
3. Keep the quote open if they need time
If the customer is deciding whether to add extras, the quote still stays visible for follow-up.
4. Invoice from the accepted version
Use the approved scope as the basis for the invoice instead of typing it all again.
Example window cleaning quote structure.
Illustrative only. The quote should make the scope and extras obvious before the customer replies.
Main sections
- External or internal window cleaning scope.
- One-off clean, first clean, or repeat work.
- Conservatory, fascia, soffit, or gutter extras.
- Property-specific add-ons.
- Any minimum charge if relevant.
Helpful notes
- Access assumptions.
- Whether the price is one-off or recurring.
- What is excluded from the quote.
- Any timing or reminder notes.
- How the customer accepts the quote.
Good fit.
- You quote one-off cleans, first cleans, or add-on work regularly.
- You need customer, property, and access details kept clearer.
- You want open-quote visibility without taking on route-planning software.
- You want an easier route from quote to invoice.
Not the right fit.
- You need round optimisation, route planning, or team scheduling.
- You need a larger operational system for field staff.
- You want a complete service-management platform rather than a quoting workflow.
Helpful next pages.
- Quote follow-up tracking if one-off jobs are the ones that go quiet.
- Quote-to-invoice if accepted quotes are still being typed twice.
- Car valeting and detailing software if your business also handles repeat-service style work with add-ons.
- Simple quoting software for sole traders if you want the broader fit view.
Window cleaning FAQs.
Can I quote one-off jobs and repeat work differently?
Yes. That helps keep the scope clearer for both you and the customer.
Can I show conservatories, gutters, or fascias as extras?
Yes. Optional extras are easier to approve when they are separated clearly.
Is Soleify for managing cleaning rounds?
No. It is better suited to quoting, open-quote tracking, follow-up, and invoicing.
Can I keep repeat customer records together?
Yes. That makes it easier to quote similar work later without starting from nothing.
Keep one-off cleaning quotes from getting lost between rounds.
Show the scope clearly, keep open quotes visible, follow up on time, and invoice from the accepted work.